Executive Assistant | Luxury Spa Group

One Haus • Full-time • New York City Metropolitan Area, US • $90k - $110k / year • 2w ago

A luxury spa group with locations in the New York City area. Offering top-tier wellness treatments in a luxurious setting, Spencer’s focuses on delivering exceptional guest experiences, unmatched customer service, and a brand ethos synonymous with relaxation and design.

Position Overview:

Executive Assistant to CEO/Founder & VP of Operations

Position Summary:

They are seeking a highly organized and proactive Executive Assistant to provide top-level administrative support to the CEO/Founder and VP of Operations. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will act as a strategic partner, helping to enhance efficiency and effectiveness across executive operations.

Key Responsibilities:

Executive Support:

Manage complex calendars, coordinate meetings, and schedule appointments across multiple time zones.
Handle confidential correspondence, reports, and documents with discretion and professionalism.
Prepare meeting agendas and distribute follow-up action items.
Serve as a liaison between executives and internal/external stakeholders.

Operations & Project Management:

Assist with strategic initiatives, tracking project progress, and deadlines.
Support cross-functional coordination between departments and spa locations.
Prepare reports and executive summaries for operational performance and key business activities.
Manage headquarters office inventory, such as supplies and provisions.
Assist in organizing company-wide events, leadership meetings, and off-site retreats.

Administrative & Travel Management:

Arrange and manage travel itineraries, accommodations, and expense reports.
Handle vendor relationships, office supplies, and administrative functions as needed.
Support HR-related tasks such as onboarding team members or managing key documentation.

Communication & Relationship Management:

Draft and edit high-level correspondence, memos, and internal communications.
Represent the executives professionally in emails, meetings, and public interactions.
Build and maintain relationships with key stakeholders, vendors, and business partners.

Qualifications:

5+ years of experience as an Executive Assistant, preferably supporting C-level executives.
Strong organizational and multitasking skills with impeccable attention to detail.
Excellent written and verbal communication skills.
High level of professionalism, confidentiality, and discretion.
Proficiency in Google Workspace and project management tools, such as Asana.
Ability to work independently, anticipate needs, and take initiative.
Experience in a fast-paced, growing business environment is preferred.

Why Join Them?

This is an opportunity to work closely with high-level executives and play a critical role in shaping the efficiency and success of the company's leadership team and scaling business. If you thrive in a dynamic environment and enjoy driving impact through executive support, we’d love to hear from you!

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